Oral Instructions

How to submit your presentation at the Meeting

• Please come to the Speakers’ Ready Room (TIBER) at least 1 ½ hour before the beginning of your session. In case your speech has been scheduled for morning session please come to the Speakers’ Ready Room (TIBER) one day before the day of your presentation.
• Speakers’ Ready Room (TIBER) location will be marked in the final programme brochure

Opening hours of the Speakers’ Ready Room (TIBER)

* the times maybe subject to change closer to the date of the Meeting

Timing of the presentations

There will be a timer for keeping your time. This equipment will be well seen at the preview display and the time will be also controlled by the chair of the session.

We strongly ask all the speakers to keep the time of their presentations.

How to prepare your presentation

PowerPoint Instructions

• Please use the Microsoft PowerPoint 97-2007 or 2010* (*.ppt) or (*pptx), or Adobe Acrobat Reader (.pdf) to guarantee they will open successfully on an on-site PC.

• We recommend you to save your PowerPoint presentation using PPT(X) format instead of PPS
• At the 32^nd Annual Meeting of the European Section of the Cervical Spine Research Society (CSRS-ES) all the screens (in the main room) will have the format ratio 16:9. We suggest to all authors to prepare their presentation in the same format – 16:9. Please take this as a strong suggestion. The presentations in the 4:3 ratio can be also used, however the ratio 16:9 will better fit to the screens.
• Please note that if you use MacIntosh-based (APPLE software) presentations or you are using your own laptop, please check in advance (2 hours before your session starts) their Windows compatibility

Pictures/Videos

• JPG images are the preferred file format for inserted images. GIF, TIF or BMP formats will be accepted as well.
• Images inserted into PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 200 dpi are not necessary and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images.
• In case you have any videos in your presentation - please test your presentation with the on-site PC several hours before your presentation. Generally, the MPEG-1 and AVI format should work with no difficulties

Fonts

• Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout / style of your presentation.
• Suggested fonts: Arial, Times New Roman, Tahoma
• If you insist on using different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation, see details below:
  - Click on „File“, then „Save As“
  - Check the „Tools“ menu and select „Embed True Type Fonts“

How to save your presentation

• Please save your presentation in one of the following disc or medium:
  - USB flash disc
  - CD-ROM (CD-R/RW) , DVD-ROM (DVD±R/RW)
• Save all files associated with your presentation (PowerPoint file, movie / video files, etc.) to one folder / location.
• In case you are presenting more than one presentation during the Meeting, save different presentations to different folders and name them clearly to avoid on-site misunderstandings and problems.
• Always make a backup copy of your presentation and save it on a different portable disc or medium than the original presentation.
• DVD-RAM - will not be available.  

Other information

• During your lecture you will be using Remote Control for controlling your presentation
• Your own notebook is allowed to use for presentation only after discussion with technician on-site

All presentations will be deleted from all the PC used during the Meeting